Essential Safety Screening Questions for Choosing a Tournament Venue

When organizing a sports tournament, the safety and well-being of participants, coaches, and spectators are paramount. Choosing the right venue involves not only assessing the facilities but also ensuring that comprehensive safety measures are in place. Here are the essential safety screening questions for choosing a tournament venue.

Are there AEDs (Automated External Defibrillators)?

AEDs are life-saving devices that can be critical in the event of a sudden cardiac arrest. Confirm the presence of AEDs on-site and ask about their specific locations.

Will the athletic trainers and event staff have access to the AEDs?

It’s essential to ensure that athletic trainers or medical personnel have easy and quick access to AEDs during the event. Verify the protocol for AED access and usage.

Do you have an EAP (Emergency Action Plan)?

An emergency action plan outlines the procedures for handling various emergencies. Request a copy of the venue’s EAP and ensure it covers medical emergencies, evacuations, and severe weather.

What are your inclement weather policies including heat, lightning, cold, and wind?

Ask for a detailed explanation of the venue’s policies regarding various weather conditions. Knowing how the venue handles heat, lightning, cold, and wind can help you prepare and respond appropriately.

Is there a lightning safe shelter?

Lightning poses a significant risk during outdoor events. Check if the venue has a designated lightning-safe shelter and understand the procedures for moving participants to safety during a storm.

What other policies, protocols or procedures exist that you and your staff need to be aware of?

Every venue is different and each one has their own risk management strategies. Ask about what other policies, protocols or procedures they have that are specific to the venue. Do they have a missing child protocol? Do they staff security on site? 

How long does it take for an ambulance to typically get here?

Response time can be crucial in an emergency. Inquire about the average response time for ambulances to reach the venue and if there are any known delays or issues.

How far is it to the closest hospital?

Proximity to a hospital is essential for providing prompt medical care. Ask for the distance to the nearest hospital and the typical travel time under normal conditions.

How long is it to the closest urgent care?

In less severe medical situations, urgent care facilities can be a quicker option. Find out the location and travel time to the nearest urgent care center.

If we need an ambulance, do we call 911 or campus safety?

Clarify the protocol for summoning emergency medical services. Some venues may require you to contact campus safety or a specific security team rather than dialing 911 directly.

What are your inclement weather policies including heat, lightning, cold, and wind?

Ask for a detailed explanation of the venue’s policies regarding various weather conditions. Knowing how the venue handles heat, lightning, cold, and wind can help you prepare and respond appropriately.

Is there a lightning safe shelter?

Lightning poses a significant risk during outdoor events. Check if the venue has a designated lightning-safe shelter and understand the procedures for moving participants to safety during a storm.

Is there access to water?

Hydration is crucial for athletes and spectators. Ensure that there are ample water sources available throughout the venue to prevent dehydration and heat-related illnesses.

Is there access to ice?

Ice is essential for treating injuries such as sprains, strains, and heat-related issues. Confirm that there is a reliable source of ice available at the venue.

Is there access to coolers?

Coolers are necessary for storing ice, beverages, and perishable medical supplies. Verify that the venue can provide or accommodate coolers for your event.

By asking these essential questions, you can ensure that your tournament venue is well-prepared to handle emergencies and provide a safe environment for all participants. Prioritizing safety will not only protect the well-being of everyone involved but also enhance the overall success and reputation of your event.

Those are the essential safety screening questions for choosing a tournament venue.